Job Description

Job Summary

The Recording Specialist is responsible for reviewing, preparing, and submitting real estate documents for recording with the appropriate county and municipal offices. This role ensures that all documents are accurate, complete, and compliant with local and state recording requirements. The Specialist plays a critical role in finalizing real estate transactions and maintaining the integrity of public records.

This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external agencies to resolve recording issues and ensure timely processing.

Education and Experience

• Experience in post-closing, document recording, or related real estate administrative work.
• Familiarity with county recording requirements and procedures.
• Knowledge of real estate documents including deeds, mortgages, satisfactions, and affidavits.
• Proficiency in document management systems and title production software. Resware experience preferred.

Primary Job Duties

• Review closing packages for completeness and accuracy prior to recording.
• Submit documents to appropriate county or municipal offices for recording.
• Track and confirm successful recording of documents.
• Resolve rejected recordings by identifying issues and coordinating corrections.
• Maintain detailed logs and records of all submitted and recorded documents.
• Communicate with county offices to clarify requirements and resolve discrepancies.
• Ensure compliance with company policies and legal standards.
• Support continuous improvement in post-closing and recording processes.
• Collaborate with internal teams to ensure timely and accurate document handling.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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