Job Description

Responsibilities

The HR Systems and Data Coordinator plays a critical role in supporting HR Operations through accurate data management, system administration, and high-quality document preparation. This role partners closely with HR Business Partners, HR Operations, and Payroll to ensure employee data integrity, timely reporting, and consistent execution of HR processes. This is a hands-on, execution-focused role best suited for a highly organized, detail-oriented professional who works independently, anticipates needs, and takes ownership of outcomes.

Job Responsibilities:

HR Systems and Data Administration
•    Maintain and update employee data across HR systems, ensuring accuracy, completeness, and compliance
•    Support day-to-day administration of HR systems, including data entry, audits, and basic troubleshooting
•    Run standard and ad hoc reports related to headcount, employee status changes, compliance, and HR metrics
•    Perform regular data validation and reconciliation to identify and resolve discrepancies

HR Operations Support
•    Prepare and manage HR documents, including offer letters, employment agreements, job changes, and compliance documentation
•    Support onboarding, offboarding, and employee lifecycle transactions with timely and accurate processing
•    Ensure HR records are properly maintained in accordance with company policies and retention requirements
•    Assist with audits, compliance reviews, and data requests as needed

Process Improvement and Proactive Support
•    Identify opportunities to improve HR data accuracy, documentation, and operational workflows
•    Create and maintain simple job aids, checklists, and process documentation
•    Anticipate upcoming HR needs and proactively prepare data, reports, or documentation

Qualifications

Required Qualifications
•    3 to 5 years of experience in HR Operations, HR Administration, or a systems/data support role
•    Hands-on experience working with HRIS or employee data systems
•    Strong proficiency in Microsoft Excel and document preparation tools
•    Experience preparing formal HR documentation and maintaining employee records

Preferred Qualifications
•    Experience supporting multiple HR processes simultaneously in a fast-paced environment
•    Familiarity with basic HR compliance requirements and audits
•    Prior experience in a shared services or operations-focused HR team

Communication & Interpersonal Skills
•    Strong verbal and written communication with tact and diplomacy.
•    Customer service excellence across all interaction channels.

Core Competencies
•    Exceptional attention to detail and data accuracy
•    Independent, self-directed worker who manages priorities with minimal supervision
•    Proactive mindset with a strong sense of ownership and accountability
•    Strong organizational and time-management skills
•    Ability to handle confidential and sensitive information with discretion

Success Profile
•    This role is ideal for a reliable, mid-level HR operations professional who thrives on precision, works well independently, and takes pride in keeping systems, data, and documentation clean, accurate, and audit-ready.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

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