Position Details
Start Date: ASAP
Location: ESH Barry Hall, 14 Harrington Road, Cranston, RI
Schedule: 35 hours/week | Monday Friday, 8:30 AM 4:00 PM (Flexible; remote may be considered)
Reports To: Kimberly Kane, Chief Nursing Officer, ESH
Position Summary
We are seeking a detail-oriented and highly organized professional to support a project
based initiative focused on healthcare data management, SharePoint document
organization, and file maintenance. This role will play a key part in building structured
SharePoint environments, organizing procedural and operational documents, and
improving document storage and retrieval systems.
Key Responsibilities - Organize, maintain, and manage electronic files and documentation - Create, update, and maintain SharePoint sites and document libraries - Design SharePoint structures to support procedural documentation and workflows - Implement document version control, naming conventions, and file standardization - Support data entry, tracking, and data management activities - Develop efficient folder structures and workflows to improve accessibility - Collaborate with project leaders to identify documentation and operational needs - Ensure documents are properly categorized and maintained according to standards - Assist with cleanup and migration of existing electronic records - Maintain confidentiality and professionalism when handling sensitive information
Qualifications Required:
- Strong organizational and time management skills
- Proficiency in Microsoft Office applications
- Experience using Microsoft SharePoint
- Ability to manage multiple tasks independently
- Strong attention to detail and accuracy
- Effective written and verbal communication skills
- Basic understanding of healthcare or hospital operations
- Experience with file organization, workflow management, or project coordination
Preferred:
- Prior healthcare or hospital environment experience
- Experience supporting compliance or regulatory documentation
- Background in administrative support, project coordination, or data management
- Familiarity with electronic document management systems (EDMS)
Required Hard Skills (scored)
- Microsoft SharePoint site creation and document library management
- Data management and electronic file organization
- Microsoft Excel (data tracking and formatting)
- Document version control and standardization processes
Preferred Hard Skills (scored)
- SharePoint workflow automation (Power Automate or similar tools)
- Electronic Document Management Systems (EDMS) administration
- Data migration and records digitization
- Compliance documentati
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