Billing & Accounts Receivable Specialist Job at IntelliPro Group Inc., Union City, CA

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  • IntelliPro Group Inc.
  • Union City, CA

Job Description

Contractor – Billing & Accounts Receivable Specialist

Location

Union City, CA

Job Summary

We are seeking a  Billing & Accounts Receivable Contractor to support day-to-day invoicing, AR tracking, customer billing, and general accounting activities. This role is ideal for someone who is detail-oriented, proactive, comfortable working cross-functionally, and able to manage multiple accounting priorities in a growing manufacturing environment.

The position can be  full-time or part-time , with a preference for full-time availability.

Key Responsibilities

  • Prepare, review, and issue customer invoices accurately and on time
  • Validate billing information, including rates, quantities, contract terms, customer purchase orders, and supporting documents
  • Monitor accounts receivable aging reports and follow up on overdue accounts
  • Reconcile customer accounts and resolve billing or payment discrepancies
  • Manage invoice uploads through customer billing portals as needed
  • Communicate with customers regarding billing questions and payment status
  • Partner with sales and operations teams to resolve invoicing, credit invoice, and payment-related issues
  • Support general accounting tasks, including reconciliations, journal entries, and month-end close activities
  • Maintain customer sales tax exemption forms and ensure accurate sales tax treatment on invoices
  • Prepare AR, invoicing, and collections-related reports
  • Identify opportunities to improve billing and AR workflows for better accuracy and efficiency

Qualifications

  • 2+ years of experience in billing, invoicing, accounts receivable, or general accounting
  • Manufacturing industry experience preferred
  • Experience with accounting or ERP systems; Sage experience is a plus
  • Strong Microsoft Excel skills, including pivot tables and VLOOKUPs
  • Experience with customer invoicing, AR aging, account reconciliation, and collections follow-up
  • Strong attention to detail and ability to maintain accuracy in a fast-paced environment
  • Good communication skills and ability to work with customers, vendors, internal teams, and management
  • Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent work experience will also be considered
  • Knowledge of GAAP and month-end / year-end close processes is a plus

Ideal Candidate

The ideal candidate has hands-on experience supporting  billing, customer invoicing, accounts receivable, reconciliations, and collections follow-up . This person should be comfortable working with cross-functional teams, reviewing billing documentation, resolving discrepancies, and supporting broader accounting operations as needed.

Compensation & Benefits

  • Competitive compensation
  • Opportunity to gain experience in a high-growth advanced manufacturing environment
  • Collaborative and fast-moving team culture
  • Exposure to customers in AI infrastructure, data center, and enterprise technology markets

Job Tags

Full time, Contract work, Part time, For contractors, Work experience placement

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